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Remote Work Best Practices

Build effective distributed teams and workflows

The Complete Remote Work Guide

Remote work is here to stay. Whether you're a solo freelancer or managing a distributed team, these practices will help you thrive in the remote-first world.

🏠 Workspace Setup

Essential Equipment

  • • Ergonomic chair ($200-500)
  • • Standing desk or converter
  • • External monitor (27" minimum)
  • • Quality webcam (1080p+)
  • • Noise-canceling headphones
  • • Good lighting for video calls

Environment Tips

  • • Dedicated workspace (not bedroom)
  • • Natural light when possible
  • • Plants for better air quality
  • • Minimal distractions
  • • Professional background for calls
  • • Temperature control (68-72°F)

⏰ Time Management Strategies

Pomodoro Technique

Work in focused 25-minute blocks with 5-minute breaks.

🍅 25 min work ☕ 5 min break 🎯 Repeat 4x 🌴 30 min long break

Time Blocking

Schedule specific blocks for different types of work:

  • • 9-11 AM: Deep work (no meetings)
  • • 11 AM-12 PM: Emails & admin
  • • 1-3 PM: Meetings & collaboration
  • • 3-5 PM: Project work

Set Clear Boundaries

  • • Define work hours and stick to them
  • • Use "Do Not Disturb" modes
  • • Create start/end work rituals
  • • Communicate availability to team

💬 Async Communication

Best Practices

  • • Document everything in writing
  • • Use threads to organize discussions
  • • Record video updates (Loom)
  • • Set response time expectations
  • • Use emojis for quick reactions

Tools Stack

  • • Slack/Discord - Team chat
  • • Notion - Documentation
  • • Loom - Video messages
  • • Zoom - Sync meetings
  • • Linear - Project management

⚡ Productivity Hacks

🎧

Use Focus Music

Lo-fi beats, classical, or brain.fm for concentration

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Take Walking Breaks

15-minute walks every 2 hours boost creativity

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Stay Hydrated

Keep water bottle at desk, aim for 8 glasses/day

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